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Introduction to Administration

Learning Article
  • In this article, we’ll cover the basics of administration in SAP Analytics Cloud. This includes role and user management, basic security, and the administration menu.

    Please note, if you are a trial user administration, the user and role management functions are not available until the purchase of the full version of SAP Analytics Cloud.

    The main menus for administration are Security and System. In Security, you’ll find “Roles” and “User Management.”

     In System, you’ll find “System Monitoring” and “Administration.”



    Here, you can add, delete, and manage users. Additionally, you can import and export user lists. To learn more about users check out the Managing Teams and Roles Guided Playlist. 


    Teams are groups of users within the system that you can create. These are useful to share files to certain groups. This area of the system is where they can be created. To learn more about teams check out the Managing Teams and Roles Guided Playlist. 


    Manage role types from this area. This includes system preset roles, as well as the ability to create new roles based on your organization’s specifications. For more information on creating new roles, follow these step by step instructions. 



    Users may send requests to change or upgrade their roles; this is where those requests will show upAdministrators have the ability to approve or reject requests. Users can enter a reason for the rejection if necessary.  

    Data Changes 

    This shows a log of all changes to transaction data in any model that has data auditing enabled. To learn more, check out the help documentation. 


    This area shows a log of what users have done within the system. The chart shows time, status, activity, username, file name, object name, and gives a description of the activity. This information can be downloaded.  

    System Administration 


    Gives a detailed overview of licenses and usage. Each panel provides different information depending on what you’re looking to find out. For more details on each panel, read the help documentation. 


    The administration area has a number of tabs for different functions.  

    • System Configuration: adjust miscellaneous system settings. 


    • Datasource Configuration: manage settings needed to connect to data sources. 
    • Security: set up optional single sign on and other access and authentication configurations. 
    • R Configuration: connect to your remote R server to create R visualizations in stories and analytic applications. 

    • App Integration: manage application access using OAuth authorization and token services. Configure trusted identity providers, trusted origins, and OAuth clients. 
    • Notifications: select users that will receive system event notifications such as service interruption. 
    • Default Appearance: configure system appearance, colors, and fonts. 

    • Catalog: enable or disable the catalog feature, a home page tab where stories, analytic applications and other external content can be published to make them easily available to end users. 


    The about area gives system name, version number, build date, and other system information. This information might be necessary if submitting support tickets in particular.  

    To learn more about system administration check out this article.