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Using Conditional Formatting Thresholds in Stories to Monitor Performance

Learning Article
  • Thresholds in SAP Analytics Cloud are used to measure performance and indicate when an action may need to be taken. They also provide context when sharing reports.

    Using this information, you can dive deeper into your data to determine potential causes and solutions of high and low performing areas of your business.

    Monitoring Performance with Visual Thresholds

    Suppose you’re tracking your sales managers and you want a quick way to see which managers met their performance targets. But before creating thresholds, you must first determine the following:

    • Key Performance Indicators — whether you are tracking growth rate, conversion, customer acquisition, etc., determine which KPIs you want to measure
    • Benchmarks — establish a benchmark as a way of measuring performance and putting your business goals in context

    Once you have these numbers defined, you’ll be ready to set your thresholds in SAP Analytics Cloud.

    To set thresholds for your KPIs, first click the Conditional Formatting Icon found in the toolbar.

    The Conditional Formatting panel appears. Under the ‘Thresholds’ section, choose ‘Add threshold’.

    You can add multiple ranges. In this example, we have added three ranges:

    • OK (green)
    • Warning (yellow)
    • Critical (red)

    Each interval has a range, or upper and lower threshold. If an upper threshold is not defined, it is assumed to be infinity. If a lower threshold is not defined, it’s assumed to be negative infinity. Ranges can have gaps between them if desired, but they cannot overlap.

    You can change the default names and colors for the intervals if desired.

    Once you select the intervals and ranges, click apply. You now need to apply it to your chart. To do this, you need to change the color to the measure you selected when creating the threshold. In our case, we selected Revenue.

    In the Builder panel, change the color to Revenue (or the measure you selected).

    When the threshold is applied, the colors in the chart change to reflect the desired ranges.

    Adding a Reference Line

    Reference lines draw your attention to your KPI target and provide context for the person viewing it. They allow you to see exactly how much above or below target your results are. Are your underperforming areas barely meeting target, or are they way off?

    To add a reference line, click the chart you want to apply a reference line to, then open the menu, and select ‘Add Reference Line’.

    For the Value field, enter the number that you want to apply to your chart. In this example, we’ve entered 100 million.

    For Label, you can enter anything you like such as ‘Performance Target’ or ‘Sales Benchmark’.

    When we check the individual item in the chart, we can see where the value falls within the threshold.

    You can adjust the style of the reference by adding colors above and below, changing the Type to Dynamic, and adding another reference line (i.e. Average).

    Adding thresholds to tables

    You can add thresholds to tables as well. Simply select either the column or the entire table, add select the ‘+New Threshold’ icon.

    Defining thresholds work the same as in other charts. Once you define your ranges and apply it to your column or table, the threshold icons appear, letting you know which members are achieving the targets.

    With SAP Analytics Cloud, adding thresholds and reference lines are a great way to monitor your business performance and put your business goals into context.